Automated Invoice Processing
Eliminate manual data entry and approval bottlenecks. Our pre-built workflow transforms your accounts payable process into a streamlined, automated, and transparent system within your Google Workspace.
The Problem: Manual Invoice Overload
The traditional accounts payable process is slow, prone to errors, and lacks real-time visibility. It drains valuable time from your finance team.
- Invoices arrive as PDF attachments and are manually downloaded.
- Data from each invoice is typed into a Google Sheet.
- Approval requests are sent via individual emails, which get lost in inboxes.
- Manual follow-ups are needed to track payment status, delaying payments.
The Solution: An Automated AP Workflow
Drastically reduce manual data entry and human error.
Accelerate invoice approval times by up to 80%.
Gain real-time visibility into all outstanding invoices.
Ensure a clear, auditable trail for every transaction.
How the Workflow Works
Automated Data Capture
Invoices sent to a specific email address (e.g., invoices@yourcompany.com) are automatically parsed, and their data is entered into a central Google Sheet.
Approval Workflow
An approval request is automatically sent to the relevant manager via Google Chat or Email, with a link to approve or reject the invoice.
Real-Time Tracking
The Google Sheet is instantly updated with the approval status, invoice details, and payment date, providing a real-time dashboard of all accounts payable.
Payment & Archiving
Once paid, the invoice PDF is automatically renamed and archived in a specific folder in Google Drive for easy auditing and record-keeping.
See It in Action
Technology Stack
This workflow is built using the power and flexibility of the Google Workspace ecosystem, plus our own powerful add-ons.
Google Forms
Google Sheets
Google Drive
Apps Script
Smart Form PublisherReady to Automate Your Process?
Let's deploy this pre-built workflow for your business and free up your team.