Automated Employee Onboarding
Create a consistent, professional, and efficient onboarding experience for every new hire. Our pre-built workflow handles the repetitive tasks so your HR team can focus on people, not paperwork.
The Problem: Manual Onboarding Chaos
A manual onboarding process is not only time-consuming but also prone to errors, creating a frustrating experience for new hires and your HR team.
- HR team spends hours manually creating user accounts and calendar events.
- New hires receive inconsistent information, leading to confusion.
- Paperwork and PDF forms are emailed back and forth, causing delays.
- IT struggles to provision access to the right systems in a timely manner.
The Solution: A One-Click Workflow
Save up to 5 hours of administrative work per new hire.
Ensure every new employee has a consistent Day 1 experience.
Eliminate manual errors in account creation and permissions.
Impress new hires with a professional, tech-forward process.
How the Workflow Works
Initiate from Google Form
HR fills out a single, simple Google Form with the new hire's details (name, role, start date, manager).
Automated Account Creation
A new Google Workspace account is automatically created. The new hire receives a welcome email with their credentials and first-day instructions.
Resource Provisioning
A personal folder is created in Google Drive with all necessary onboarding documents (handbook, policies). The new hire is added to relevant Google Groups and Chat spaces.
Calendar & Training Sync
Onboarding meetings and training sessions are automatically added to the new hire's and their manager's Google Calendar.
See It in Action
Technology Stack
This workflow is built using the power and flexibility of the Google Workspace ecosystem, plus our own powerful add-ons.
Google Forms
Google Sheets
Google Drive
Apps Script
Smart Form PublisherReady to Automate Your Process?
Let's deploy this pre-built workflow for your business and free up your team.