One-Click Email Approvals
Stop chasing managers for approvals. Transform your Google Forms into a professional workflow where decisions happen instantly inside email. Our automated system syncs decisions back to your database in real-time, creating a seamless audit trail without manual data entry.
The Problem: The 'Inbox Black Hole'
Google Forms are great for collecting data, but the approval process is broken. Requests get lost in email chains, and manual tracking creates administrative friction.
- Approvals happen in messy email threads, while data stays trapped in the spreadsheet.
- Employees never know if their request was actually approved or lost.
- Admins must manually read emails and update the spreadsheet status one by one.
- No clear audit trail exists to verify when or who made a decision.
The Solution: Actionable Emails
Zero Friction: Managers approve directly from their inbox with one click.
Instant Sync: The Google Sheet updates automatically the moment a button is clicked.
Audit Trail: Automatically log exactly when the decision was made.
Eliminate 100% of manual data entry for status updates.
How the Workflow Works
Submission
An employee fills out a standard Google Form (e.g., for a travel expense, time-off request, or purchase order).
Instant Notification
The automation detects the new submission and instantly generates a custom HTML email sent to the assigned Manager.
The Decision
The email contains smart 'Approve' and 'Reject' buttons. The manager clicks one directly inside their email client.
Auto-Update
A success page confirms the action. Behind the scenes, the script finds the specific row in the database and stamps it 'APPROVED' along with the timestamp.
See It in Action
Technology Stack
This workflow is built using the power and flexibility of the Google Workspace ecosystem, plus our own powerful add-ons.
Google Forms
Google Sheets
Gmail
Apps ScriptReady to Automate Your Process?
Let's deploy this pre-built workflow for your business and free up your team.