Automated Inventory & Asset Tracking
Transform your Google Spreadsheet into a professional Inventory and Asset Tracking system. Eliminate manual data entry and expensive hardware by turning smartphones into powerful scanners that sync directly with Google Sheets in real-time.
The Problem: Manual Inventory Chaos
Tracking assets with clipboards, manual spreadsheet entry, or legacy software is slow, error-prone, and creates blind spots in your inventory.
- Staff rely on paper clipboards or manual typing to track item movement.
- Assets like Chromebooks, tools, or books go missing without accountability.
- Inventory spreadsheets are rarely up-to-date due to data entry lag.
- Organizations overspend on bulky, expensive handheld barcode scanners.
The Solution: Mobile-First Asset Tracking
Turn any smartphone into a professional barcode scanner instantly.
Gain real-time visibility into who has what directly in Google Sheets.
Speed up check-out and return processes by up to 90%.
Maintain a permanent, auditable digital log of every transaction.
How the Workflow Works
One-Click Configuration
Install the add-on and click 'Setup'. The system automatically generates the necessary Inventory, User, and Log databases structure inside your Google Sheet.
Launch Mobile Scanner
Staff scan a secure QR code to launch the scanner web app on their phone. No app store installation or complex login is required.
Rapid Check-In/Out
Select a mode (Issue/Return), scan a User ID card once, and then rapid-fire scan multiple items to assign them to that user.
Real-Time Sync & Status
The Google Sheet updates instantly. Items are marked 'Checked Out', the user is recorded, and the inventory dashboard reflects the current status live.
See It in Action
Technology Stack
This workflow is built using the power and flexibility of the Google Workspace ecosystem, plus our own powerful add-ons.
Google Sheets
Google Drive
Apps Script
Smart Check-In SystemReady to Automate Your Process?
Let's deploy this pre-built workflow for your business and free up your team.